Here’s the second of a series of experiences I’ve had and the tools that helped make my life easier as a virtual worker/VA. If you missed the first one, you can always go back to it here.
Right now, here are a few of the tools that are immensely helpful in terms of project collaboration and database management.
1. DropBox for data management. It definitely simplifies your life and keeps your files (big or small) in one place, and they can be accessible wherever you may be working from (make sure you first download the software onto the system you are using). The good thing here is that you can download the mobile app and can manage your files from your mobile phone. You have to install the software again if you are managing more than one account.
2. Jing – is a free tool for creating and sharing screencasts. If you want to create a screencast, here is a YouTube video on how to do it. This eliminates a lot of time that’s consumed calling or emailing someone. There is a risk that you or the other person can miss a point or misunderstand instructions, so Jing fits the bill perfectly.
3. Google Docs – this has most recently been upgraded to Google Drive, which is most suitable for document collaboration and sharing. You can enable the app within your Gmail account and work on team or individual projects and get real-time feedback. Just make sure you enable the Public sharing feature so other people in your team can view the documents or files from their end.
You are very much welcome to add to this very short list. I know that there are thousands of resources out there which can greatly benefit everyone. In the meantime, I am trying to put together a video tutorial of some kind regarding the next topic on this series.